Question 1

Does my small non-profit really need fund accounting?

Accepted Answer

Yes. Any organization that receives restricted gifts or grants needs to track money by donor intent, not just by category — and your funders and the IRS expect it. Fund accounting is what proves a restricted grant was spent the way it was promised. We set it up so it runs cleanly even for small, volunteer-led groups.

Question 2

What is the CHAR500, and does my organization have to file one?

Accepted Answer

The CHAR500 is New York’s annual filing with the Attorney General’s Charities Bureau. If your organization solicits contributions in New York, you generally must register with the Charities Bureau and file a CHAR500 each year, attaching your Form 990 and — depending on your revenue — an independent CPA audit or review. We handle the registration and the annual filing for you.

Question 3

Which Form 990 do we need to file?

Accepted Answer

It depends on your size. The smallest organizations file the 990-N e-Postcard, mid-size organizations file the 990-EZ, and larger ones file the full 990. If you have unrelated business income, a separate 990-T may also be required. We determine the right form and prepare it. Note: failing to file a 990 for three consecutive years results in automatic loss of tax-exempt status.

Question 4

Do we need an audit?

Accepted Answer

In New York, whether you need an independent audit, a CPA review, or neither depends on your annual revenue against thresholds that the state has raised in phases. We confirm where your organization falls under the current limits, prepare audit-ready books, and act as liaison with your auditor to keep the engagement smooth and affordable.

Question 5

Can you work with our volunteer board and treasurer?

Accepted Answer

Absolutely. We produce clear, board-ready financial statements every month and explain them in plain English, so your treasurer and board can govern with confidence — no accounting background required.

Question 6

We are just getting started — can you help us form a non-profit and get 501(c)(3) status?

Accepted Answer

Yes. We help new organizations set up their books and chart of accounts correctly from day one and support the process of applying for federal tax-exempt status and registering with New York State.